Circulation and verification of off-road intimation.
Instances have come to notice that temporary permits are being issued from the State Transport Authority / Regional Transport Authorities for routes and trips the total distance of which are very less, sometimes 30 to 40 Kms only. In some instances permits have been issued for such routes for only a single trip daily. One single trip daily for such small routes can never be economic to the passenger vehicles resulting in their unauthorized plying more trips clandestinely, resulting in avoidable loss of revenue to the GOVT.
To prevent such contingencies, you have been intimated times and
again and this is being reiterated again, that no permit, permanent or
temporary, should be issued for routes and trips which together do not
give to the vehicle operator a run of less than 250 Kms per day so that
the vehicle runs profitably and
also pays motor vehicle tax either at the maximum slab or at least at the
second slab of the rate of taxation prescribed at clause 4 (a) of the
schedule attached to the Orissa Motor Vehicles Taxation Amendment Act
3. Any deviation from this will construe willful negligence in issuing permits, causing loss to Government.
of off-road Register-Acceptance, Inspection and release
of Off-Road vehicles .
Various instructions have been issued earlier in
connection with maintenance of records relating to off-road declared
vehicles and inspection thereof sp as to avoid leakage of revenue . It has
come to the notice of this authority that in spite of the issue of
instruction various lapses have been committed in this regard , which have
given way to certain manipulation resulting in leakage of revenue . It is
hence instructed as follows :-
1. The off-road register shall be kept in the personal custody of the R.T.O. or any other officer(s) designated by the R.T.O.
All the entries shall be made by the officers himself or be done in
the presence of the officer keeping the register. In other words, the
register shall be handled directly, under the personal supervisions of the
R.T.O. or the officer designated by him. Either for release of off-road
vehicles or fresh entry, all such entries should be affected by the R.T.O.
of person designated by him.
All off-road undertakings (i.e. Declarations) in form No-H duly
filled in with required document viz. . Certificate Of Registration,
Fitness Certificate, Current Tax Token ( if any ) and the Permit shall be
submitted to the R.T.O. or any other officer to be designated by him . The
R.T.O. Officer in charge should first read the application and check up if
it is correctly filled in and if all the required documents have been
surrendered. It is found that the place of keeping of the vehicle is not
properly mentioned in form No-H. A definite place with all details to
locate it shall have to be mentioned .No alternative place shall be
mentioned. Change of place during the off-road period shall not be made
unless information the is given to the R.T.O. and his permission is
For premature release i.e. release before the expiry of the
declared period of off-road , instruction issued in Circular No-39 shall
be meticulously followed .
No entry shall be made in the off-road register and receipt granted
in respect of any vehicle until and unless the form No-H is endorsed as
accepted by the R.T.O. or the officer designated by him .
It is noticed that a large number of entries are made in one page
of off-road register. In result it becomes very clumsy. No place is
available in the prescribed column for noting the result of inspection
from time to time. Since there is no standard number of entries per page,
iterpulations are found to have been made also at certain places. So to
maintain uniformity in making entries and more places available for
entering the result of inspections made from time to time there should be
only 5 entries in maximum in one page to be uniformly maintained through
out the register taking into consideration the space available.
The off-road declaration in form No-H received in a day shall be
accepted, if in order, on the every day and entry be made simultaneously
by the R.T.O. or officer designated by him or in his presence. If it is
not in order, it should be returned to the applicant forthwith with the
objections noted in an objection slip. Model of objection slip is at
As regards the inspection of off-road declared vehicle instruction
have been issued earlier in S.T.A. letter No-52/90-13542/TC
dt-27.7.90 to divided the region into several zones and entrust
these zones to particular officers viz. Traffic Inspector, Ass. Transport
Commissioner, Addl. R.T.O., Motor Vehicle Inspector, Asst. R.T.O. and the
R.T.O. himself. This distribution or inspection should change every month
so that a particular zone does not remain in charge of a particular
officer for longer period. The inspection should be so arranged that the
vehicle is inspected at the place of keeping at least once every month,
the maximum gap period between two consecutive inspection not being more
than thirty days.
The off-road declaration of a vehicle shall be submitted by the
owner or the person in charge of the vehicle to the Regional Transport
Officer of the region in which the declared place of keeping of the
vehicle is situated irrespective regular inspection of the vehicle during
the period of off-road. However the owner / person in charge of the
vehicle shall also send an intimation in this regard as in Annexure-II
through the above R.T.O. to the other R.T.O. to whom tax was paid . On
scrutiny of circulation, lists, the R.T.O. s should also pick up
information relating to their vehicles and also vehicles of other regions
which had been kept if any, in their regions. As usual inspection should
Circulation of off-road list by the prescribed time as per
instruction issued earlier shall be adhered to.
Any lapse on this regard shall be seriously viewed and
responsibility shall be fixed.
OBJECTION SLIP REFUSING OFF-ROAD DECLARATION / INTIMATION
The off-road declaration / intimation filed on
…………………………………is not accepted due to the
following reason(s) and is hence returned to the applicant.
and Signature )
( If By Post )
Memo No……………………./……. Dt…………/………
Forwarded for information and necessary action to the applicant.
(TO be filled up and filed by the applicant in duplicate in
addition to Form-H)
(Through the R.T.O. ……………………)
Signature of applicant & date
Memo No…………………… Dt………………….
Forwarded for information and necessary action
The Regional Transport Officer
of R.T.O. or other authorized officer on every page of Off-Road
1. Every page of the circulation list of off-road list must be signed as a matter of authentication by the R.T.O or the other authorized officer who signs the off-road list while issuing it. This will avoid subsequent clandestine inclusions in the list.
2. Any correction made in the list must be done by the R.T.O. or the other authorized officer himself under his initial to authenticate the correction.
3. While issuing duplicate Registration Certificate in respect of a vehicle, the off-road list should be consulted to see if the vehicle is off-road. In that case duplicate Registration Certificate should not be issued unless the vehicle is released from the off-road.
4. Any deviation will be treated as dereliction of duty.
Locating mostly Stage Carriage which are not declared
off-road Do not pay tax leading to serious loss of revenue.
It come to the notice of this authority that quite a large number of Stage Carriage and often Contract Carriage had not been declared off road nor was any tax paid in their respect in any of the regions. These vehicles may be plying clandestinely without permit / fitness etc ,on the other hand , some of the stage carriage paid tax at a particulars slab but did not appear to have taken permits . It is quite likely that these vehicles may be plying clandestinely without permit / fitness etc. They are out right violating the provisions of M.V.Act / O.M.V.T. Act and the rules made there under. on their detection of plying , tax at the express rate for their daily converge of distance beyond 320 Kms is realizable from them . They are defrauding these legitimate Government Revenue. This fact was frequently discussed with the R.T.Os and the Transport Commissioner vigorously insisted upon locating these vehicles and reporting the registration marks to the S.T.A as well as to the Enforcement Staff of the regions so that their detection can be made and punitive action can be taken. Many of the R.T.Os have not risen to this occasion which is a matter of lapses in their duties. This has been seriously viewed by the authority because it cause serious motor vehicular indiscipline and loss of revenue. Therefore it is directed that the R.T.Os should do the following and submit their reports by the 93.
1. The statement in respect of the Stage Carriage/ Contract Carriage registered since 1981 shall be prepared in the category i.e.
Not declared off-road / did not pay tax and
Not declared off-road / paid tax but did not take permit.
2. Registration mark of these vehicles should be mentioned with their Chassis No / Engine No make and name / address of the Registered owner.
If any of them paid tax, the place of payment of last tax.
4. This may be treated in TOP PRIORITY to prevent loss of State revenue.